How to Migrate Emails from Microsoft 365 to Google Workspace?

With a heavy user base of over 350 million, Microsoft 365 is the favorite choice among big enterprises. Besides, Google Workspace (formerly G-Suite) is also focused on fulfilling businesses' needs from SMEs to large enterprises with its cloud-native architecture. As an all-in-one alternative collaborative suite in organizations, Google Workspace is becoming a go-to option, and the existing Microsoft 365 users are actively migrating to Google Workspace.

But they find it a complex and error-prone task. To help them out, this article provides step-by-step guidance to migrate emails from Office 365 to G Suite. But before going through that process, let's know why Google Workspace is being preferred over Microsoft 365.

Reasons to Opt for Google Workspace Over Microsoft 365

Opting for Google Workspace over Microsoft 365 is due to many reasons. Here are some of them:

• Better real-time collaborative applications.
• Easy and quick adoption without much training
• Better pricing in the Google Business Plus plan.
• User-friendly experience on mobile devices.
• Powerful email (Gmail) and search capabilities
• Easier administration and user management.

There could also be many other reasons that may compel users to migrate emails from Office 365 to Google Workspace. Now, let’s move towards the process of migration from Microsoft 365 to Google Workspace.

Checklist Before You Migrate from Microsoft 365 to Google Workspace

Here are some points that you need to make sure of for an efficient email migration from Microsoft 365 to Google Workspace beforehand:

• Buy a suitable Google Workspace plan with proper storage capacity.
• Provide license for all user & admin accounts in Microsoft 365 as well as Google Workspace.
• Plan for migration time and be prepared for the probable downtime.
• Delete needless or duplicate data, such as spam, from the source.
• Create all user mailboxes and accounts pre-migration and enable IMAP for all Microsoft 365 accounts.
• Backup Office 365 data before migration to escape data loss issues.

If you’ve checked all the above necessities, you can now follow the stepwise procedure below to migrate emails from Office 365 to Google Workspace.

Step-by-Step Process to Migrate Email from Microsoft 365 to Google Workspace

Here is a detailed step-by-step manual process that professionals use to migrate emails from Office 365 to G Suite. Understand and follow with care.

Stage 1. Prepare Both Source and Destination Environments

When going for migration from Microsoft 365 to Google Workspace, you need to create a list of G Workspace users. So, follow the steps below to do so:

1. Sign in to Google Admin Console, then move to Directory and tap on Users.
2. Tap on Add New User and follow the further instructions.

Note: If you want to create or add multiple users, upload a CSV file containing their email and password.

After creating users in the destination environment, set impersonation rights for the M365 admin in the source:

• Log in to Microsoft 365, go to the Exchange Admin Center, and tap on Roles.
• Click on Admin Roles and select Organization Management.
• Tap on Permission and look for ApplicationImpersonation in the pop-up. Click Save.
• Go to the Assigned tab and add the required members as Group Admins.
• Once done, close it.

Stage 2. Start the Migration from Microsoft 365 to Google Workspace

After preparing the source and destination environments, you can now start the migration immediately. Here are the steps to follow:

1. Log in to Google Workspace, go to Admin Center, and click Accounts.
2. Tap on Data Migration, then click on Set Up Data Migration.
3. Now set Microsoft 365 as a Migration source, and specify the data items (email, contacts, etc) you want to migrate.
4. After that, select Auto in Connection Protocol. Click Authorize.
5. Now, enter your M365 email account, and tap on Next. Similarly, enter the password and tap on Next.
6. In the migration window, accept all the permissions and hit Start.

   Note: If needed, specify a Migration start date and select other options.

7. Now, click Select Users and add users or attach a CSV file containing Google Workspace ID and Office 365 ID (already mapped).
8. Tap on Start Migration to begin migrating from Microsoft 365 to Google Workspace.

Limitations of the Above Method

• Time-consuming and lengthy process.
• Requires technical expertise.
• Limits mailbox items and size.
• Possible chances for data loss.

Quick and Automated Solution

The manual method is doable and free, but may be inappropriate for beginners or users with less tech knowledge. To migrate email from Office 365 to Google Workspace efficiently, using the automated Office 365 to Google Workspace Migration tool is recommended.

Kernel Office 365 to Google Workspace Migration is such a powerful tool that many organizations and professionals rely on. Its advanced algorithms and intuitive interface make the migration tasks more efficient, reliable, and simple. With this tool, even beginner or less expert users can migrate email from Office 365 to G Suite effectively and with ease.

• Try it for free

Benefits You’ll Get With This Tool

• Easy migration from Office 365 to Google Workspace.
• Real-time tracking for a hassle-free migration process.
• Equipped with high-end algorithms for faster migration without data loss.
• Preserves folder hierarchy & data integrity during the migration.
• Migrate Office 365 users & groups to Google Workspace.
• Migrate Office 365 emails, contacts, calendars, and files to G Suite.
• Incremental migration to move only new data.
• Advanced filters for selective data migration.
• Allows for pre-mapped CSV and manual mapping.
• Bulk data transfer with simultaneous migration instances.

Conclusion

Microsoft 365 is one of the renowned productivity suites, but Google Workspace caters to organizational needs, and most professional users prefer it. However, migrating from M365 to Google Workspace is a tedious job, but the given manual approaches help efficiently.

Instead, you can use the mentioned Microsoft 365 to Google Workspace Migration tool to make the process easier and achieve efficient outcomes. You can test the core features of the tool using its free trial version. Download now!!

Frequently Asked Questions

Q1. Can I migrate my Outlook to Gmail?

You can. If you only want to migrate Outlook emails to Gmail, you can do it yourself. Just enable the IMAP setting in Gmail, configure the Gmail account in Outlook, and move all data to a Gmail account. This is a step-wise process and requires carefulness. Besides, you can use an automated professional solution to do the same.

Q2. How to migrate emails from Microsoft 365 to Google Workspace for free?

You can use a manual step-by-step process as well as the Kernel Microsoft 365 to Google Workspace migration tool accordingly. However, the manual method comes with limitations and may bother you. So, using the recommended tool is easy & effective with more beneficial features.